Turn more candidates into successful placements.
Manage candidate conversations, automate interview reminders, track pipelines and improve recruiter productivity — through WhatsApp, the channel your candidates already use.
Every missed candidate is a placement your competitor closes.
Most agencies lose more revenue to slow replies and dropped follow-ups than to bad candidates. The leakage is invisible — until you measure it.
Candidates never get a reply
Industry studies show over half of inbound candidates — from Naukri, LinkedIn, referrals and career pages — never receive a follow-up reply within 24 hours.
Interview no-shows
Without an automated reminder cadence, roughly a third of scheduled interviews are no-shows — burning client slots and trust.
Slow first response
Average recruiter first-response time is 8–12 hours. Top candidates accept the first decent offer — usually from the recruiter who replied first.
Passive candidates abandoned
Most placements need 5–8 touches. Most recruiters do 1–2. The rest of the pipeline silently dies in someone's personal WhatsApp.
Revenue leakage
A single missed candidate can be a ₹50K–5L placement fee, a lost retainer, a damaged client relationship and a replacement window gone.
Visibility into recruiters
Excel sheets, recruiter diaries and personal phones make agency-wide reporting impossible. You can't coach what you can't see.
From first inquiry to long-term placement.
Eight stages — every one tracked, every conversation linked to a role, every candidate routed to the right recruiter.
A placement engine, not a wait-and-hope sheet.
One framework, seven stages, every stage automated — so placements stop depending on whether someone remembered to call.
Candidate Sourcing
Every applicant — from job board, ad, referral or career page — lands as a structured contact with source, role and skill tags. No paper register, no missed entry.
Engagement
Auto-acknowledgement within seconds, then recruiter assignment in under 30 seconds. Candidates feel noticed before competing agencies even open the email.
Qualification
Structured screening questions inside chat — skills, experience, location, notice period, salary expectation — captured against the profile.
Interview
Interactive calendar inside chat. Candidate picks slot, interviewer notified, reminders fired 24 h and 2 h before, feedback collected after.
Offer
Offer letter shared, salary breakup explained, queries answered and acceptance captured — without a single chase email.
Placement
Document collection, BGV, notice-period tracking, joining-day kit and manager intro coordinated in one thread. Joining photo closes the loop.
Retention
30/60/90-day check-ins, replacement-window monitoring, referral asks and redeployment for contract staff — all running on autopilot.
Built for every kind of recruitment team.
Recruitment Agencies
Generalist agencies running multi-client pipelines, daily interviews and joining cadences across roles, locations and verticals.
Staffing Companies
High-volume staffing operations with hundreds of weekly candidates, contract renewals and timesheet workflows on one inbox.
Executive Search Firms
Confidential mandates, partner-level escalation, hidden internal notes and concierge interview coordination for senior placements.
IT Recruitment Agencies
JD-to-candidate matching, skill-tag routing, technical-screen scheduling and offer-to-join nurture for tech hiring.
Healthcare Recruiters
License verification, credentialing, shift preferences, on-call availability and joining paperwork for hospitals and clinics.
Overseas Recruitment Firms
Visa documentation, embassy appointments, language tests, medical clearance and pre-departure briefings in one thread.
Contract Staffing
Contract renewals, rate revisions, timesheet nudges and end-of-assignment redeployment as automated cadences.
HR Consultants
Campus drives, bulk intake, group broadcasts for assessments, results sharing and offer rollouts at scale.
Every applicant captured. Every follow-up fired.
Candidate Tracking
Job board leads, sourced profiles, missed calls, QR codes, applications and walk-ins — all land as structured contacts with source attribution.
Recruiter Assignment
Auto-route by skill, location, language, vertical or client — to the right recruiter in under 30 seconds.
Interview Tracking
Each candidate tagged with role, stage, interviewer and outcome — re-tagged as the pipeline evolves so reporting stays accurate.
Status Updates
Live pipeline stage on every candidate — screening, scheduled, interviewed, offered, joined, dropped — visible to recruiter, manager and founder.
Client Notes
Every JD note, interview feedback, salary expectation and client objection logged against the candidate for the full team to see.
Communication History
Every message, document, interview, offer and joining update in one timeline — so any recruiter can pick up where the last one left off.
Six automations that quietly run your agency.
Interview Reminders
Automated 24 h, 2 h and post-interview feedback messages — interview show rate climbs from 60% to 90%+.
Candidate Follow-Ups
5–8 touch sequences for cold candidates, post-interview nudges and offer chase — running 24/7 without recruiter effort.
Document Collection
Resume, ID proof, education and experience documents requested, uploaded and stored against the candidate — without a single email.
Offer Follow-Ups
Offer letter shared, queries answered, acceptance tracked and notice-period reminders fired automatically.
Joining Reminders
Joining-day briefings, document checklist, manager intro and buddy assignment — sent at the right moment, every time.
Candidate Reactivation
Win-back campaigns to passive, declined and end-of-contract candidates — with targeted role matches per segment.
Eight stages from sourcing to referral.
The compounding loop that turns one-time candidates into multi-placement, multi-year, referral-generating relationships.
Source
Every applicant, every channel — captured with source, role and skill context. Nothing slips through.
Engage
Instant acknowledgement, structured screening and personalised role briefings — within 5 minutes of inquiry.
Qualify
Skills, experience, location, notice period, salary — captured as structured data, not buried in chat history.
Interview
Self-scheduled slots, reminders and post-interview feedback — show rate above 90%.
Offer
Offer letter, salary breakup and acceptance flow shared as interactive cards inside the chat.
Place
Document collection, BGV, notice-period tracking and joining-day briefing — coordinated in one thread.
Retain
30/60/90-day check-ins, replacement-window monitoring and redeployment — running on autopilot.
Referral
NPS, referral rewards and review collection — turn happy placements into your most profitable acquisition channel.
See the placements hiding in your candidate list.
Adjust the sliders for your agency. The model uses aggregated LandinChat benchmarks and published recruitment-industry research.
Benchmarks sourced from anonymised data across recruitment accounts and public staffing research.
What this looks like for agencies like yours.
IT Recruitment Agency · 80 placements/quarter
Switched from Excel + personal WhatsApp. Candidate response time dropped from 6 h to 4 min. Interview show rate hit 92%. Quarterly placements jumped from 80 to 124 with the same team.
Healthcare Staffing · 500 candidates/month
Credentialing + license-verification flows inside chat. Shift confirmations and joining briefings automated. No-joiner rate dropped from 28% to 11%. Revenue per recruiter up 34%.
Executive Search Firm · senior mandates
Confidential mandate routing + partner-level escalation cut time-to-offer from 9 weeks to 5. Offer-to-join conversion lifted from 71% to 92% with structured 30/60/90 cadence.
International Recruitment Company
Visa, embassy, medical and pre-departure flows automated. Candidate drop-off during 60-day deployment window cut by 41%. Deployments per month up from 35 to 58.
One platform. Every recruitment motion.
Candidate Tracking
Every applicant captured, scored, routed and tracked to joining — no candidate slips through.
Interview Automation
Self-scheduling, reminders, feedback and rescheduling — show rate above 90%.
CRM
Recruitment-native CRM: skills, requisitions, interviews, offers, joinings and replacement windows tied to every candidate.
Shared Inbox
Unlimited recruiters on one Official WhatsApp number — with ownership, notes and manager view.
Analytics
Per-recruiter, per-source, per-client conversion and placement revenue — in real time.
Team Collaboration
Internal notes, @mentions, manager loop-in and shift handover — without the candidate ever seeing the backstage.
Follow-Up Automation
5–8 touch sequences for cold candidates, post-interview nudges and offer chase — running 24/7.
AI Assist
AI bot handles repetitive queries (role details, location, salary band, joining process) and books interviews in 100+ languages.
Six original frameworks that compound your placements.
Candidate Lifecycle Framework
Source → Engage → Qualify → Interview → Offer → Place → Retain. The seven-stage lifecycle every recruitment agency lives or dies by.
Placement Acceleration System
Inquiry → Follow-Up → Schedule → Reminder → Interview → Offer → Joining. A seven-step playbook that lifts placements per recruiter by 40%+.
Recruitment Growth Blueprint
Sourcing engine + interview engine + offer engine + retention engine — four motors running off one WhatsApp inbox.
Recruitment Productivity Model
Source → Score → Assign → Nurture → Place → Retain. The end-to-end lifecycle every recruitment CRM should run but most don't.
Interview Attendance Framework
Confirm → Brief → Remind → Re-remind → Capture → Feedback. The six-step loop that pushes interview show rate above 90%.
Candidate Retention System
Place → Onboard → 30/60/90 → Replacement → Referral. The compounding loop that turns one placement into multi-year client revenue.
What you use today vs LandinChat.
Spreadsheet Recruitment Tracking vs LandinChat
Manual Candidate Follow-Ups vs LandinChat
Traditional Recruitment CRM vs LandinChat
Email Communication vs WhatsApp Communication
Your recruitment OS, live in 48 hours.
We import your candidates, wire the placement framework and launch your first interview-reminder automation. You focus on closing offers.
40 questions recruitment founders ask before they switch.
What is a WhatsApp CRM for recruitment agencies?+
A recruitment-native CRM built on the Official WhatsApp Business API — to capture candidates, route them to the right recruiter, schedule interviews, collect documents and follow up every candidate until they join.
Will this work for IT staffing agencies?+
Yes. IT recruiters use it for JD-to-candidate matching, skill-tag routing, technical-screen scheduling, document collection and joining follow-ups across multiple clients.
Does it support executive search firms?+
Yes. White-glove workflows: confidential mandates, hidden internal notes, partner-level escalation and concierge interview coordination for senior placements.
Can it handle multi-branch and multi-vertical agencies?+
Yes. Each branch and vertical gets its own pipeline, recruiter pool and reporting — with founder-level rollup across the group.
How does interview scheduling work?+
Candidates pick a slot from inside WhatsApp. Confirmations, 24 h and 2 h reminders, reschedule link and post-interview feedback — all automated.
Does it integrate with our ATS?+
Yes. Native integrations with most ATS platforms plus REST API + webhooks for custom candidate, requisition and placement modules.
Will it track candidate source?+
Every candidate carries its source — Naukri, LinkedIn, Indeed, referral, walk-in, campus or website — so you know which channels actually convert to placements.
Can I auto-assign candidates by role or skill?+
Yes. Route candidates by skill, location, experience band, language or vertical — to the right recruiter in under 30 seconds.
Does it remind candidates about interviews?+
Yes. Automated WhatsApp reminders 24 h and 2 h before with client name, address, interviewer, JD link and a one-tap reschedule button.
Can candidates send documents on WhatsApp?+
Yes. Resume, ID proof, education and experience documents — uploaded inside the chat, auto-stored against the candidate record.
Will it work for healthcare recruitment?+
Yes. Healthcare-specific flows for license verification, credentialing checks, shift preferences, on-call availability and joining paperwork.
Does it support overseas recruitment?+
Yes. Visa documentation, embassy appointment reminders, language tests, medical clearance and pre-departure briefings — all in one thread.
Can I send JDs and offer letters inside the chat?+
Yes. Job descriptions, salary breakups, offer letters and joining kits shared natively. Each share is tracked for read, view and acceptance.
Will it follow up with passive candidates?+
Yes. 5–8 touch reactivation sequences — new openings, salary-band matches, relocation roles and warm re-engagement nudges.
Does it integrate with assessment platforms?+
Yes. Trigger test invites, share scores, collect feedback and forward to clients — all inside the candidate conversation.
Can I track which recruiter is performing?+
Yes. Per-recruiter dashboards: candidates handled, interviews scheduled, offers, joinings, average time-to-fill and placement revenue.
How fast can a recruitment agency go live?+
Most agencies are live in 48 hours, including Meta verification, template approval, candidate import and the first interview-reminder automation.
Do I need a separate WhatsApp Business API number?+
Yes — we set up the Official WhatsApp Business API as part of onboarding. You can keep your agency number wherever possible.
Can multiple recruiters share one WhatsApp number?+
Yes. Unlimited recruiters on one Official WhatsApp number with assignment, internal notes, @mentions, manager view and shift handover.
Will it handle post-joining engagement?+
Yes. 30/60/90-day check-ins, retention nudges, replacement-window tracking and referral asks — all linked to the original candidate record.
Can I run hiring campaigns?+
Yes. Segment your candidate database by skill, location, salary band or last role, then broadcast targeted openings with one-tap apply buttons.
Will it remind recruiters about follow-ups?+
Yes. Daily action plan: interviews today, offers pending, documents to chase, joinings this week — with one-tap actions.
Does it support multiple languages?+
Yes. Send and receive in 100+ languages — Hindi, Marathi, Tamil, Telugu, Bengali, Gujarati, Arabic, French and more — with auto-translate for recruiter replies.
Is there a mobile app?+
Yes. iOS and Android apps for recruiters, managers and founders — same inbox, same pipeline, push notifications for hot candidates and interviews.
What happens if a recruiter doesn't respond?+
Auto-escalation kicks in after a configurable SLA — to a teammate, manager or pool — so no candidate sits unattended past your response standard.
Can I share salary breakups inside the chat?+
Yes. CTC calculators, take-home estimators, benefits cards and offer documents shared as interactive cards.
Will it help me reduce offer-drop and no-joiners?+
Yes. Offer-to-joining nurture sequences — joining-day briefings, manager intro, buddy assignment and pre-joining surveys — cut no-joiners by 30–50%.
Does it track the offer-to-joining window?+
Yes. Every offered candidate gets its own pipeline — acceptance, documents, notice period, joining date, joining confirmation and replacement window.
Can founders see the entire agency from one dashboard?+
Yes. Agency-level rollup across branches, recruiters, clients and verticals — with drill-down to individual candidate records.
Does it support video-call interviews?+
Yes. Trigger Zoom, Google Meet or Teams invites inside the chat — with calendar integration and reminders.
What about reference checks and BGV?+
Reference collection, BGV form sharing, status updates and signed-document delivery flow inside the candidate thread with full audit trail.
Can I run campus hiring drives?+
Yes. Bulk candidate intake from campuses, group broadcasts for assessment slots, results sharing and offer rollouts — all in one inbox.
Will it help me bring back lapsed candidates?+
Yes. Win-back campaigns to candidates who declined, dropped offers or completed contracts — with targeted role matches per segment.
How does it handle high-volume hiring days?+
Auto-acknowledgement, KB-trained bot for repetitive queries, smart routing to available recruiters and an inbox view that prioritises by candidate score, not by who shouted loudest.
Is the platform secure?+
GDPR + India DPDP compliance, role-based access, audit logs, candidate consent proof and right-to-be-forgotten workflows.
Can I migrate from another recruitment CRM?+
Yes. We migrate candidates, requisitions, pipeline stages, interview history and historic conversations from most recruitment CRMs and spreadsheets.
Will it work for contract staffing?+
Yes. Contract-renewal reminders, timesheet nudges, rate revisions and end-of-assignment redeployment — all run as automated cadences.
What reporting do I get?+
Source-to-placement, interview-to-offer, offer-to-join, recruiter productivity, average time-to-fill, lost-reason analysis and revenue per client — in real time.
Will it improve our placement rate?+
Agencies using LandinChat report 25–40% lift in interview show rate and 18–28% lift in candidate-to-placement conversion — driven by faster response, structured follow-ups and reminders that actually fire.
What is the ROI for a recruitment agency?+
Most agencies report 6–12× ROI in 90 days from additional placements per recruiter per month, plus reduced no-joiner losses. The calculator below estimates yours.
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