LandinChatLandinChat
The team operating system for WhatsApp · Official Meta Tech Partner

One WhatsApp number. Unlimited team collaboration.

Give sales, support and operations a shared workspace for customer conversations — without sharing phones, passwords or losing visibility.

Official Meta Tech Partner 500+ businesses worldwide Unlimited agents on every plan GDPR · DPDP · SOC 2 Live in 24 hours
Agents per number
<60s
First response
+42%
Agent productivity
24h
Go-live SLA
The shared phone problem

One SIM. Five agents. Zero accountability.

A passed-around phone, a shared password and a WhatsApp Web tab open on three laptops is not a customer-communication strategy — it's a liability.

62%

Messages get missed

When everyone owns the inbox, no one owns the inbox. Customers wait. Hot leads cool down. Support tickets pile up unread.

3.4×

Duplicate replies

Two agents replying to the same customer — sometimes with conflicting answers. The customer feels harassed. Your team feels stupid.

0

No accountability

On a shared phone, no one knows who replied, who promised what, or who dropped the ball. Reviews die in 'I thought you handled it'.

47m

Slow first response

Average response time on a shared SIM during business hours. Industry benchmark for healthy teams is under 5 minutes.

31%

Lost leads

Industry data: a third of inbound leads to a shared business number never get a real reply. They buy from the competitor that did.

0

Zero compliance

Personal phones, shared passwords, no audit trail. GDPR, DPDP and HIPAA conversations don't pass an audit on a shared SIM.

The customer conversation operating system

Seven stages. One shared workspace.

From the moment a message lands to the long-tail of retention — orchestrated inside one team inbox.

Incoming message
Web · ads · campaigns · WhatsApp
1
Routing
Team · region · skill · source
2
Assignment
Round-robin · load-balanced · SLA-aware
3
Collaboration
Notes · @mentions · escalations
4
Resolution
Tagged · CSAT · closed
5
Follow-up
Nurture · proactive · automated
6
Retention
Loyalty · upsell · reactivation
7
The conversation ownership framework

Six rules that end the chaos of a shared SIM.

Lead ownership

Every conversation has exactly one owner at any time — visible to everyone on the team, locked from accidental takeover.

Agent assignment

Auto-assign by round-robin, load-balance, skill, language, region, source or supervisor-defined rule. Manual override in one click.

Conversation history

Unified timeline of every message, file, note, status and assignment — across the entire history of the customer.

Internal notes

Private notes, threaded comments and @mentions visible only to your team — perfect for handoff context and second opinions.

Team visibility

Supervisors see every queue, agent, SLA timer and chat live. Agents see their queue, teammates' status and shared notes.

Escalation rules

Auto-escalate on SLA breach, sentiment drop, repeat-contact or VIP tag — with manager alert and reassignment to a senior agent.

Who needs a multi agent inbox

Any team that talks to customers on WhatsApp.

Sales

Sales Teams

Inbound and outbound reps sharing one official number, with lead assignment, follow-up automation and pipeline visibility.

Support

Support Teams

Ticket-style queues, SLA timers, escalations, CSAT collection and a full helpdesk-grade workflow — on WhatsApp.

Real Estate

Real Estate Agencies

Inquiries auto-routed to the right agent by location and project, with site-visit reminders and conversation handoffs.

Clinics

Clinics & Reception Teams

Patient inquiries routed to the right department, appointment reminders and recall follow-ups — without front-desk overload.

Education

Coaching Institutes

Counselor queues, demo-class booking, admission follow-ups with parent CC and shift-aware routing for evening batches.

Travel

Travel Agencies

Quote-stage queues, itinerary sharing, deposit collection and seasonal reactivation of last-year travellers.

Insurance

Insurance Teams

Policy inquiries, renewal queues, document collection on WhatsApp and proposal payment links inside chat.

Agencies

Marketing Agencies

Multi-brand shared inbox, client-wise teams, per-account dashboards and white-labelled supervisor views.

SaaS

SaaS Companies

Trial activation, demo bookings, multi-stakeholder threads, expansion playbooks and renewal nudges.

Team collaboration engine

Six tools that turn a chat into a team sport.

Internal Notes

Private notes on any conversation — invisible to the customer, visible to your whole team forever.

@Mentions

Loop in a teammate or manager inside a conversation — they get a notification and full chat context.

Conversation Handoffs

One-click handoff between agents or teams with handover notes and full history preserved.

Escalations

Manual or rule-based escalation to seniors, with SLA timer, priority bump and supervisor alert.

Supervisor Oversight

Live view of every queue, agent, chat and SLA. Jump into any conversation, whisper to an agent or take over.

Approval Workflows

Require manager approval for refunds, discounts, high-value quotes or sensitive replies — built into the chat.

Agent performance dashboard

Six metrics every supervisor needs in real time.

First Response Time

Per agent, per team, per shift — with SLA compliance and trend over time.

Resolution Time

Avg time from first contact to closed conversation, segmented by tag, team and priority.

Agent Productivity

Conversations handled, messages sent, files shared and active hours — per agent per day.

Conversation Volume

Inbound, outbound, open, pending, closed — across channels, teams and time of day.

Customer Satisfaction

Post-chat CSAT and NPS collection, per-agent scores and full sentiment trend.

Open Conversations

Live queue depth, age of oldest chat and SLA risk — visible to every supervisor in real time.

Support operations blueprint

The five levels of WhatsApp team maturity.

Find your level today — and the next one to grow into. LandinChat scales from level 1 to level 5 inside the same workspace.

Level 1

Single agent

One person, one number. Personal WhatsApp works — barely. As soon as you go on leave, every customer waits.

Level 2

Small team

2–5 agents sharing a SIM. Missed messages and duplicate replies start. You need assignment and basic visibility.

Level 3

Growing team

6–20 agents across shifts. You need SLAs, escalations, internal notes, supervisor view and basic analytics.

Level 4

Department-based teams

Sales · Support · Operations · Billing each with their own queue, business hours, SLAs and handoff workflows.

Level 5

Enterprise operations

Multi-brand, multi-region, multi-number, SSO, audit logs, role-based access and SLA enforcement at scale.

Team productivity calculator

See what a shared inbox saves your team.

Adjust the sliders for your team. The model uses LandinChat benchmark data across 500+ accounts and team-support productivity research.

Team productivity calculator
Hours saved / mo
100 hrs
Revenue protected / mo
₹3.5 L
Productivity lift
+48%
New response time
2 min
Conversations recovered
360
Hours saved / agent
13 hrs

Benchmarks sourced from anonymised data across 500+ accounts and published team-support productivity research.

Real business scenarios

What this looks like for teams like yours.

Real Estate

Real estate team, 14 agents, 3 cities

Inquiries auto-route to the agent owning that project + city. Site-visit reminders fire automatically. First response dropped from 38 minutes to under 1 minute.

Clinic Reception

Clinic chain, 4 branches, 22 receptionists

Patient inquiries route to the right branch and doctor. Recall flow brought back 312 dormant patients in a quarter. Missed inquiries down 82%.

Marketing Agency

Performance agency, 9 clients, 18 agents

Multi-brand inbox with per-client queues, SLAs and white-label dashboards. Recovered ₹4.2 Cr of attributed pipeline in 90 days.

Support Team

D2C brand, 32-agent support team

Ticket-style queues with CSAT and SLA. First response under 90 seconds, resolution under 2 hours, CSAT lifted from 4.1 to 4.7.

Education

Test-prep institute, 11 counselors

Shift-aware routing for evening batches. Counselor productivity rose from 24 to 110 conversations a day. Lead-to-enrollment doubled.

The LandinChat advantage

A team workspace built around WhatsApp — not bolted onto it.

Shared Inbox

Unlimited agents on one official WhatsApp number — with assignment, notes and handoff history.

Chat Assignment

Round-robin, skill, region, source — with single-ownership enforcement and SLA timers.

Internal Notes

Private notes, @mentions and threaded comments invisible to the customer, visible to your team forever.

Automation

Auto-assign, auto-escalate, auto-tag, auto-close and 24/7 AI bot for after-hours.

Analytics

First response, resolution time, agent productivity, CSAT, SLA compliance and leaderboards.

CRM

Unified customer timeline, lifecycle stages, lead pipeline and native CRM integrations.

Team Visibility

Live queue, agent status, SLA risk, supervisor whisper and one-click takeover.

Conversation Ownership

Single-ownership locking with duplicate detection — no two agents ever step on each other.

Honest comparisons

What your team uses today vs LandinChat.

Shared Phone vs LandinChat

CapabilityShared PhoneLandinChat
Who can log inWhoever has the SIMUnlimited agents, individual logins
AssignmentVerbalAuto by rule + SLA timers
Internal notesSticky notes on the wallPrivate notes + @mentions
AccountabilityNonePer-agent activity + audit log
ReportingZeroLive agent + team analytics

WhatsApp Groups vs LandinChat

CapabilityWhatsApp GroupsLandinChat
Customer visibilitySees every group memberOne business identity
RoutingEveryone notified, no one actsSingle-ownership assignment
History per customerLost in group scrollUnified customer timeline
ReportingImpossiblePer-agent, per-team analytics
ComplianceFails every auditGDPR · DPDP · SOC 2

Email Support vs LandinChat

CapabilityEmail SupportLandinChat
First response timeHours<60 seconds
Open rate20%98% (WhatsApp)
Conversation latencyDaysMinutes
Customer effortHigh (find email, type, wait)Low (tap, type, done)
Reach (mobile)PatchyNative to every smartphone

Traditional Helpdesk vs LandinChat

CapabilityTraditional HelpdeskLandinChat
ChannelEmail-first, WhatsApp bolted onWhatsApp-native, multi-channel
Setup timeWeeks24 hours
Agent adoptionLow (extra tool tax)High (replaces personal WhatsApp)
Cost per conversationPer-seat licenceUnlimited agents, pay per conversation
Mobile experienceClunkyNative iOS + Android
Done-for-you onboarding

Your whole team, live on one WhatsApp number in 24 hours.

We handle Meta verification, team and role setup, your first automations and agent onboarding. You focus on customers.

View pricing
FAQ

30 questions teams ask before they switch.

What is a multi agent WhatsApp inbox?+

A shared workspace built on the Official WhatsApp Business API where unlimited agents can read, reply to, assign and collaborate on conversations coming into a single WhatsApp number — without sharing phones, SIMs or passwords.

Can multiple users use one WhatsApp number?+

Yes. LandinChat lets unlimited agents log in to the same official business number with individual logins, role-based permissions, private notes and full assignment history — the way Gmail or Helpscout works for email.

How is this different from WhatsApp Web on multiple devices?+

WhatsApp Web allows the same number on 4 linked devices but every agent sees every chat with no assignment, no notes, no roles, no reporting and no audit trail. A multi agent inbox adds assignment, ownership, internal collaboration, SLA timers and full analytics on top of the same number.

Will my customers know multiple agents are replying?+

No. Customers see one business identity on WhatsApp — the same number, name and green tick. Internally, every reply is signed by the agent so your team always knows who said what.

How do you assign chats to agents?+

Auto-assign by round-robin, load-balance, team, skill, language, region or source. Manual reassignment, bulk reassignment and supervisor takeover are one click. Single-ownership enforcement stops two agents replying at once.

Can agents leave internal notes on a chat?+

Yes. Private notes, @mentions and threaded internal comments are visible to your team but never sent to the customer — perfect for context handoff, escalations and second-opinion requests.

Can a supervisor see all conversations?+

Yes. Supervisors and admins get a real-time view of every chat, agent status, SLA timer, queue length and conversation health — with the ability to jump in, take over or reassign instantly.

Does it track agent performance?+

Yes. First response time, resolution time, conversations handled, CSAT, open vs closed, SLA compliance and agent leaderboard — reported live and exportable per agent, team and shift.

Can I set business hours and SLAs?+

Yes. Define business hours per team or region, set first-response and resolution SLAs by priority, and trigger escalations when timers breach. After-hours messages are handled by an AI bot.

What happens if an agent is offline or on leave?+

Auto-reassignment kicks in — chats route to the next available agent on the team, with a holding message to the customer and a notification to the supervisor. No conversation falls through the cracks.

Can I separate teams (Sales, Support, Operations)?+

Yes. Create unlimited teams, each with its own queue, agents, business hours, SLAs, automations and reporting. Conversations route between teams via handoffs with full context preserved.

Does it support shift handover?+

Yes. Shift-aware assignment, automatic handover notes, queue transfer at shift change and a clean inbox for the incoming shift — no missed context, no awkward 'who was handling this?' moments.

Can I prevent two agents from replying at the same time?+

Yes. Single-ownership locking, typing indicators between agents and conflict alerts make sure only one agent ever owns a conversation at a time.

Can I tag and categorise conversations?+

Yes. Tag by intent, source, product, sentiment or campaign. Filter the inbox by tag, status, agent, team, channel, SLA state or date — and build reports on top.

Does it support canned replies and templates?+

Yes. Personal and team-wide quick replies, dynamic variables, approved WhatsApp templates and one-click send — so agents respond faster without copy-pasting.

Can I integrate it with my CRM?+

Yes. Native integrations with HubSpot, Salesforce, Zoho, Pipedrive, Freshsales and Freshdesk, plus REST API and webhooks. Conversations, notes and contact updates sync both ways.

Does it work for outbound campaigns too?+

Yes. Segmented broadcasts go out from the same business number, replies land in the shared inbox, and routing rules push hot responders to the right team automatically.

Will my WhatsApp number get banned?+

No. LandinChat is an Official Meta Tech Partner using the WhatsApp Business API — not the personal app. Send approved templates to opted-in contacts and your number, green tick and quality rating stay safe.

Can we get the WhatsApp green tick?+

Yes. We handle the Meta Verified application end-to-end — eligibility audit, evidence pack, submission and resubmission. Verified businesses see a 27% lift in message open rates.

How long does setup take?+

Under 24 hours, done-for-you. We handle Meta verification, WhatsApp Business API provisioning, team and role setup, your first automations and agent onboarding.

How many agents can I add?+

Unlimited agents on every plan. Add, pause, archive or change roles whenever you want — billing scales by conversations, not seats.

Does it support roles and permissions?+

Yes. Owner, admin, supervisor, agent and read-only roles with granular permissions, plus team-level access, IP allow-lists, SSO and full audit logs.

Can agents work from mobile?+

Yes. Native iOS and Android apps mirror the web inbox with push notifications, voice replies, file sharing and offline queueing for field teams.

Does it support file sharing and voice notes?+

Yes. Send and receive PDFs, images, videos, voice notes, location and contact cards — with full media gallery per customer.

Can I see the full history of a customer?+

Yes. A unified customer timeline shows every message, file, note, status change, assigned agent and automation across the entire history of the relationship.

What's the cost per agent?+

Agents are unlimited. You pay only for active conversations per month. See the pricing page for current plans and per-conversation rates.

Does it work for enterprise teams?+

Yes. Multi-brand, multi-region, multi-number, SSO, audit logs, custom roles, branch-level routing, manager dashboards and SLA enforcement at scale.

Is my data secure?+

Yes. End-to-end encrypted on WhatsApp, GDPR and DPDP compliant, role-based access, audit logs, SSO and data residency controls. LandinChat is SOC 2 aligned.

Can I migrate from another tool?+

Yes. Our team handles migration of contacts, templates, automations, tags and team structure from AiSensy, Wati, Interakt, Gallabox, Trengo, Respond.io and others — typically in under a week.

Where do I see pricing?+

Pricing, included features and per-conversation rates live on our pricing page — see the link in the navigation and CTAs throughout this page.

Start replying to customers in seconds
— set up by tomorrow.

Join 500+ businesses worldwide using LandinChat to reply faster, sell more, and never miss a customer on WhatsApp.

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